Mary Rees: Good afternoon and welcome to the Moorpark Campus Update. We'll wait a minute or two while people join us, but we are so glad you're joining us today, February 22.
Good afternoon, we'll wait just another minute while everyone joins us for this afternoon's update.
Well we're so glad you all could join us for the Moorpark Campus Update for February 22. Just as a reminder, the
update is closed captioned. If you're interested in seeing the closed caption, please just click the CC at the bottom of your screen. The update will be recorded and will be transcribed and posted on the President's web page. So it will be available there for everyone.
If you're interested for questions, please put them in the Q&A and we'll do our best to answer them either during or
follow up with you all with afterward with additional information.
Good afternoon Julius.
Julius Sokenu: Hi everyone welcome, welcome, welcome.
We're in the seventh week of the semester. Can you believe it already? It's seven weeks. Thank you so much for joining us this afternoon.
I want to start off this this this campus update by just reflecting a little bit on the viral video that many of you, I would assume if you haven't seen it or you haven't heard about it, you have not been involved over the past four or five days.
First and foremost, I just want to say that, for us as a campus community, one of the things that, one of the values that
defines us is kindness and empathy, and we strive to it, we hope, and we
pray in person, I pray that every day that we, as a college community live up to that expectation. And I know from knowing, you know, all of you that your place of
vocation, your place of function comes from an ethic of care. And I also know that as a college community we put students first.
So I ask that as we, as we go through this, you know, the fallout, and as we go through the sort of dealing with the reality of the viral video,
that we remain and work from a place of kindness and empathy. Kindness and empathy for everyone involved in the process and in the situation at hand.
And more importantly, remembering and reminding ourselves that we function with the intention of helping our students, helping our colleagues, and helping our system, helping our system
facilitate students success, facilitate community empowerment and growth. That's our role, I mean that's our job. That's what we're here for. I am always saying, this, we're in the human development business.
And part of that work is to accept human beings with all the gifts, and all the the treasures, and all the,
well, sometimes the challenges that they bring to a context of a situation.
So I've had folks, you know, contact me over the weekend and ask us, you know, how does one deal with this, when one is talking with students, and when you one is engaging with students, and when students
either bring this up, or they are talking amongst each other and you fall into that conversation?
I think the very important thing is to sort of start from a place, again as I said, from a place of kindness and empathy and realizing that our role isn't to de-escalate situations,
our role is to make sure that we set up and present the values that the college embraces. So that's collegiality. That's respect.
That's a commitment to equity. That's a commitment to access and that means access to higher education and to our college system. And that's also where a community
that is invested in learning. And that community is invested in learning and powers others to do the same thing and empowers others to reach their full potential and to be the very best that they can be.
So as you're talking with students, use this as a teachable moment, help them understand what the process is if they feel aggrieved or or if they feel disrespected by a colleague, or a faculty member, or a staff person, administrator, whoever,
that they know to go to that person first, and speak with that person that faculty member, that staff member, that administrator.
That they have that conversation with that person, and if that conversation is not yielding much ground, if it is not helping to help them, it's not helping to relieve them of their concerns,
or if they don't feel like there's an investment in doing so, then they go to the next level which, in case of students is to go to the department chair and talk to the department chair.
And what is the role of the department chair in this process? To listen to the student. To be attentive. To take notes, so that if we're going to be held accountable in the future that you have that documentation. But, most importantly, to engage another human being and hear their concern.
And then communicate that in a very clear way what the next steps will be to that student or to that individual who is asking your for your assistance. The role of a faculty member, the role of the dean, and the role of every single individual involved in this process is support.
First and foremost, we want to support our students, we want to support our faculty member, we want to support an administrator
in helping get to a resolution that is equitable and again to a resolution that moves us further that inspires growth.
So when a student comes to you and says as a department chair,
x y z, you have, please be, and I know people are doing this and I'm speaking to the choir, but I think it's important to reiterate and preach sometimes, we're doing the preaching today,
and I think it's important to sort of make sure that we're clear on what the values of the institution,
the values of the institution are. And so as we represent those values, we speak to our colleagues, we speak to our students, we speak to
our supervisors without understanding. The division deans responsibilities to support the department chair and to listen to the department chair in their decision and in their assessment of the situation and to provide wise counsel.
The department, the division dean's role is to make sure that they again are doing what's right.
And that means if that doesn't align with what the faculty members doing, you know, if that doesn't align with what the department chair is doing their role and responsibility is to call it out and help folks get to that place of understanding.
As always, we have to work from a place of empathy and compassion. As always, we have to work from a place that we do not know what's going on in people's lives, and so we have to make sure that
we help them be successful, whether that be a student, whether that be a colleague. That's our role.
Again, important for us to communicate to students and communicate to our colleagues when there is a situation that is conflict driven,
conflict infused, that there are resources available to support them so being able, being aware of those resources that being able to direct folks to those resources it's part of our responsibility.
Also, we are in, I believe, and we all believe that we're in a culture where our goal is to inspire. So how are we inspiring our colleagues,
and our friends, and our co workers to be better? How are we inspiring our students to be better? How are we inspiring our students to advocate for themselves?
That's part of our role and I appreciate the fact that each and every one of you is invested and works towards making sure you can be the best at doing that. So in terms of this particular situation if you hear from the press, please, please, please direct them to the college district.
Patti Blair, at the college district is our Director of Communications, at least her office's role is to intercept and address those concerns.
If students bring information up, please don't make commentary on the role of any of the players. Try your very best to be objective and try your very best to make sure that you emphasize what is our values in our institution and how we go about doing so.
Make sure that you know what the resources are as I've said later and later in our presentation today folks from our ACCESS Program will be sharing with you and reviewing with you resources available to students.
Okay.
In terms of fall 21 planning, we continue to do that, as we said at the very last meeting, our very last campus update, please, please, if you have questions direct them to your supervisor, direct them to your dean,
feel free to direct them to me, or Mary, Amanuel, or Jennifer, direct them to your Academic Senate President, your Classified Senate President.
We are here to help give you the most for, the fullest information that you need to have so that you can be prepared.
And knowing that some of that information is yet to be determined. And so we're all working towards getting to a place of clarity and understanding, and then we will make sure that everyone is informed.
Again, if you have questions if you have concerns, please make sure you send the questions or the comments to my office...copy Linda,
Linda Resendiz and Mary Rees and we will make sure that those questions get to be answered here if that's what you choose. If you want us to refer back to you personally, then we will do the same. Okay so that's for fall. Next slide please?
So, good news. Moorpark College was identified as the best community college in California by intelligent.com. So who or what is intelligent.com?
Intelligent ranks colleges and programs across the country using aggregated publicly available data,
and they do not have advertising or neither are the affiliated in their relationships with schools. So they're an objective body and
they focus and, if you go to their website that will tell you that they look at programs strength, they look at student readiness,
they look at the return and investment, they look at the cost, and then look at student engagement.
And taking all of those factors into consideration, Moorpark College has been identified as the best community college in California. Well, we already know that. So it's not news to us, but it is great to be able to celebrate one more accolade.
And I want to use this opportunity to thank each and every one of you as you do this work on a daily basis. Whether you're student facing or not, whether you're in the classroom, or you're in the labs, or you're in the health center, or you
know, wherever you are on campus or in this case, you know, virtually on campus your commitment, your investment in our students allows us to benefit from accolades such as this.
If you've been on campus, if you've been attending any of our Black History Month events, if you attended the AB 705 presentation on Friday,
if you've gone to any of our most recent activities, you will know that this college is invested in learning. We invest in the learning and
enhancing the learning of our students, but also one another. And that to me, is part of what is being celebrated by this accolade
from intelligent.com. Okay, next slide please?
I also want to use this opportunity to celebrate and congratulate our newly tenured faculty member.
Faculty members. Loay Alnaji, Computer Science, Adam Black, Coaching Health and Physical Education, Katie Booth from English,
Veronique Boucquey from Psychology, Tamarra Coleman from English, Anasheh Gharabighi from Communication Studies, Brian Herlocker from Philosophy, Shannon Macias from Accounting,
Jenna Patronete from Communication Studies, and Roger Putnam from Earth Science. These people, and this wonderful colleagues and friends of ours
could not have gotten to this place without the support of their tenure review committee. I want to thank
every single individual who served on any one of these, all of these tenure committees, because it is your investment in our faculty member, it is your commitment to your craft,
and it is also your commitment to this students of this institution, in this district, and definitely at this community
that has helped support our colleagues. Tenure as far as I'm concerned is one of the best, the tenure process is one of the best things that can happen to a faculty member.
You get an investment in you from a whole range of of colleagues from different parts of the college aimed at helping you be the best you can be.
And to our new tenured faculty members, this is just the beginning. As you all know, and as you've all began to live out in your community in your service to this college and to this to our students, tenure is just the beginning of an ongoing professional development commitment.
And I also want to use this as an opportunity to thank our managers who served on the tenure review committee.
You know, many of you get to serve on one or two committees and the managers inevitably serve on multiple committees and our Vice Presidents inevitably read all the tenure review packets
and make recommendations to me and I read all of them as well and try my very best to support the process. So thank you to and congratulations to our tenure recipients. Next slide please?
So I turn it over to Allison Barton, right now, so that she can provide us with an update on our Covid dashboard.
Allison Case Barton: Thank you Julius. So I'm really excited to report that out for the second week in a row, our numbers are down again. So right now we only have one active positive case and two known exposures.
And that's just great news and it sounds like it's a kind of a combination of factors.
We hope it's that people are distancing and masking and just being really careful and, you know,
we still are a little concerned about any fallout from the four day weekend, but so far, it looks great. So thanks to everybody for all of your effort that you put into making this as safe as possible for
our whole college community. The next thing that's related to this topic is the fact that our college employees are going to be
able to get vaccinated starting March 1 and you'll be receiving a letter from the district that will identify you as a
an employee and you'll apparently need to show this letter and a pay stub to be able to get vaccinated. So that's a wonderful step in the right direction. So any questions, let me know otherwise, A plus Moorpark College that's great. Back to you Julius.
Julius: Thank you Allison. I appreciate, appreciate you, I appreciate you keeping us updated and thank everyone for doing their part to
what is it, flatten the curve, so to speak. One more informational item this evening at 5:00 pm, we continue our Black History Month programming.
Professor Patty Colman will be sharing with us and participate in an interview of a Ballard family member of a Ballard family as the
one of the families who have contributed to black history in the Los Angeles area since the 1850s will share with you
their history, their commitment to the community and will allow us, as a community, I see that Michael Ashton's inserted the link for the Zoom invite into chat. Thank you Michael. Please
do join us this evening at 5:00 pm as we listen to a member of our historical Black family share with you their commitment to our local area.
That concludes my presentation are there any particular questions, for me, before we send it to someone else. I don't see any questions, right now, for me, so I will forward it to our Vice President of Business, Dr. Jennifer Clark.
Jennifer Clark: Good afternoon, everybody.
glad that you could
join us all on
this beautiful windy albeit beautiful day. I have just have a couple of quick updates, because we have again a rather full agenda.
Regarding our CARES student, I always provide an update to how we're doing our student aid portion,
we are, we're getting down to the last to the few hundred thousand dollars here. We have allocated out of our CARES student aid portion $2.234 million to pushing 3,000 students. The actual number is about 2,850.
So we're getting getting towards 3,000 students that we've been able to help directly with CARES money which is wonderful.
We've still got a little bit more than 300,000 to go, which will have allocated within the next couple of months, no problem.
We are still allocating as we speak, and later on in this presentation regarding the, we lovingly call it the CARES two,
the CARES two supplement, it's actually the HERF it's the higher education emergency relief fund new funding that's coming to all community colleges, well actually it's money that's coming to colleges and universities throughout the nation.
Almost $8 million to Moorpark College. We're going to be addressing how we're approaching the budget and strategies, later on in this presentation Mary, Amanuel, and I will speak to that so.
I just have a couple other reminders just if you're coming onto campus please, please, please if that those one offs, not if you regularly come to attend your class or if you have regular, you know, regular time weekly or whatever that you come on,
but if you don't, if you're coming off on a one, if you're coming to campus on like a one off to pick up your mail or to go by your office or whatever, please contact your dean, well in advance. We still have people that are
that are getting permission from their dean like on Sunday for like a Monday morning visit and that isn't enough time because it's not a business day.
It's not enough time to alert, you know, everybody that needs alerting for you to come on. So if you're coming on a Monday, please let it your dean know,
so that dean can let Linda know by Friday. That's a day in advance. So please remember to do that and also about your cyber keys,
I forget because I'm still relatively new to Moorpark, I haven't been on campus very long, so I forget, but those cyber keys,
remember, we need to keep those charged, so you have charging packs keep those charged at home, whether they're, you know, in your car or whatever
those docking stations, when you come onto campus the docking stations do not charge your key and they will not work unless your key is already charged.
So step one is keep that key charged. If it needs reprogramming, then you can use the docking station. So just a couple of reminders from my area. Thank you. Mary?
Mary: Thanks. Thank you Jennifer. good points. I appreciate that. We do have a lot of things going on today. So just a couple of points. One is, I just wanted to
remind people about, we have a lot of resources that are on campus for us for the semester and we'll go through some of them.
The second big area is, is our plans for fall and we mentioned as Julius said that we want to make sure that people are engaged in the planning for fall. So,
faculty if you have, work with your deans. Staff work within your deans. If you have concerns speak with your dean or Julius, Amanuel, Jennifer, myself.
Do make sure that you've done your OSHA training that goes over the basic points as far as being safe on campus.
Also we're looking to provide additional options for people to be on campus in the fall. So we're looking into what can we use that will still allow us to have the social distancing.
The OSHA requirements still, so we need to independent of vaccinations, we need to have a six foot social distancing and the masking.
So is our assumption for fall, those two will still be in place. So we need to look for larger rooms and how we can optimize other unusual areas on campus. So you're going to be seeing conversations about some dome type of tents. Some
portable structures. Utilizing the field house for classrooms. You know, that we're using our parking structure.
We're looking at additional areas that we can use so that we can bring our students on campus, so that you'll have the resources that both the faculty and staff need,
and we can do it in a safe manner. So there'll be more conversations on that. Tomorrow there's a meeting, people that are interested in using high flex. It's a
way to have a few people on camp, students on campus and then the others receiving the same instruction
through online. If you're interested in that you can reach out to me, and I can get you the Zoom link to join that group.
We also have another group later this week that's going to meet to look to see if there are ways that we could do some type of on ground testing center or not, so we want to get people's
ideas and input on that, excuse me, as well. So we're looking for ways to optimize our opportunities to provide the needs of our students, our faculty, and staff in a very safe manner. So a lot of additional conversation will be ongoing to help make sure and get us ready for fall.
If we look at, on the next slide we'll talk about some of the options that we have for this semester, to help faculty and staff.
Our
DE team are there to support us, and I know you truly value our instructional designers and all the members of the team.
But we have faculty DE support, and we have student online support, because both groups are really moving into a world and we've been in there a little while but we continue to
work on ways to improve the education and the opportunities for supporting the faculty and also helping our students get more comfortable. So please take advantage of these drop in as well as these the online help desk, both faculty and students.
On the next slide?
We have one of our great webinars for professional expert or professional development, training. So this Thursday there's going to be a session on captioning for Canvas Studio, so that we can have appropriate captioning.
There's also going to be additional captioning resources, where you can see we've got archived resources that you can go and look at at your leisure.
So in case that you're not available when these trainings go on, please, know that the training information will be available for when you need it. So please take advantage of these trainings as well as the drop by opportunities to help. On the next slide?
So in addition to the DE, we also have a lot of additional resources to help our faculty and staff.
This week happens to be open education week. Moorpark has a major focus, we are committed to providing zero textbook cost and we understand the value of that for our students.
So this is a week, which has a focus on that. So we have activities every day to help us learn more about the zero textbook
options and the open education. So Tuesday's the Leganto is a new software that we're having through our LLR, which helps create a live resource list for the libraries.
And really a great resource for the faculty to take advantage of.
On the other days on Monday, Wednesday, Thursday, and Friday Cindy Sheaks-McGowan is going to be listed helping us work through
what all OER ZTC is offering to us. So if you're interested, please contact Cindy, her contact information is at the bottom of the slide and she'll be glad to help direct you
in that. We are looking for people that are interested this semester, we are interested in using some of our CARES funds to really focus on this,
so if you are interested in moving your classes to zero textbook cost, please reach out to Cindy and we'll see what we can do to help out on that.
We are also interested in faculty that are interested in with working with Early Alert and many of you have responded and said you be interested in supporting your division or your department on setting up Early Alert and I think this is going to be another big advantage for our students.
A third group, big project that we're working on this semester, to help our faculty and students is our POCR certification group.
If you have a course or you're interested in taking your courses to CVC OEI certification, we have our own POCR certification group and they'll be glad to work with you this semester, and we do have some resources to help you on this.
So if you are interested in working with the group to get your courses, to get you and your courses certified, please contact Anasheh. On the next slide?
Okay, so those are just some of the things that we're doing to get ready for fall, as well as to support this semester. Amanuel?
Amanuel Gebru: Thank you, Mary.
Let me get my
camera on. Good afternoon everyone.
Good to connect with you all again. Happy Monday. Just a couple of updates from my area. Matt if you can go to the next slide for me?
So just quick reminder, the great work that our team is doing in regards to, you know, supporting our community and our students,
as you can see, the number of students, we continue to serve, 566 students so many, you know, bags of food distributed and boxes
to families and students in our area. So I just want to thank Tim and his team, and Johnny and all the staff over there for continuing
to make sure that there's food for our students and our community. And then the next slide will show a little bit of what we're doing in terms of the hours and how we're supporting
not only our students, but also our community, and information is on this website on the slide, but you will be able to see it on our website and we can share it with all of you. So every Tuesday Ruben Castro
provides food for us on our campus and then also every Saturday they're also providing,
you know, support and food also at the Career Education Center at the address below from 12:30 to 2:30 so we're really committed
given what's happening with the pandemic, but also just committed our students in our community and partnership ensuring that we provide food for all of our students.
In addition to that, we've also had a case manager and the paperwork is being processed, so we'll be able to provide eight hours of assistance to fill out, you know, Calfresh applications, cash aid assistance,
help our students look for affordable housing, and other social services. So just making a concerted effort to support our students and our community, in addition to food, but also housing and other needs that are necessary.
In addition to that, I also want to thank our Outreach team, who did a parent night last week to all our parents in our community in our area, so I want to thank Alejandra and Claudia Wilroy
and the rest of the presenters who did a phenomenal job of really giving out all the information in Guided Pathways,
Financial Aid, Counseling, any questions our parents that they may have. They had a full team of people from Admissions and Records,
you know, highly represented to really support the parents and understanding the college process, next steps, courses we're offering whether we're on ground or online, all the questions that we had.
And also thanks to Julius who did the welcome to the parents, which who they said they really enjoyed seeing you there and also being present.
In addition to doing the parent night in English, we're also doing parent night in Spanish this Thursday at 5:30. In our efforts to really support our Hispanic
serving institution as a college, but also just serving our community. So we will do a parent night to our Spanish speaking parents,
and we'll have a translator, and it will be in Spanish this Thursday. So thank you to the Outreach team for doing a phenomenal job of continuing to do outreach and connect to our folks in our area.
So the next slide is as Julius mentioned earlier, we are continuing to provide support and service for all of our students that need resources through ACCESS. So I will ask
Silva, who is our point person and provide leadership for folks in that area that can really speak to all the detailed information and services that you can provide our students. So Silva, you can take it away and provide that information.
Silva Arzunyan: Thank you Amanuel.
Hi everybody. For those who don't know my name is Silva, Silva Arzunyan, and I am the ACCESS Coordinator.
So our program is for students who have disabilities. It is not a Special ED program. It is a program that is here to make sure that all students have the same equal opportunity to be in college.
And so what it differentiates is that one of the biggest difference from a Special ED program to our program is all students are in all mainstream courses,
and it's a voluntary program. So if you know of students who are interested in getting accommodations or they mentioned that they might have a disability and that's why they're having difficulty,
please let them know about our program, because we won't always know that these students are out there,
and they need to apply. So since it's a voluntary program, it requires an application process. The application is just three forms.
You have the application itself, you have a student intake form, which, basically, it's just how do you learn best, where would you need
assistance, and then verification of disability. And that verification of disability can be something they're bringing over from the high school like an IEP,
psycho educational report, or 504 plan, or it could be something from their doctor. We do have a disability verification form that
a student can take to any licensed clinician to fill out and just want to touch a little bit on what a disability is. And so disability per ADA is something that inhibits
a daily life activity and for us it's, something that would interfere with the opportunity to learn. So anything that would create an educational limitation.
And some disabilities are visible and some different disabilities are invisible. So you might not always know looking at a student that there's someone who's struggling with the disability
and it's hindering their learning. An example, or some examples of invisible disabilities would be ADHD, anxiety, depression. Something visible could possibly be,
you know, perhaps you could see that someone has cochlear implants, or you could see that they use a sign language interpreter, or you could see that they are utilizing
a wheelchair or have mobility limitations. So comes in and very, very, very broad, broad forms.
Some of the ways we can help students. Well first off I want to say we meet students in that first initial intake after they apply for a good hour going over
where their limitations are, what accommodations are okay, what can be approved, and nothing is set in stone, because each class is different, each situation is different. And so accommodations are very much
tailored to that students specific need for that specific class. But some of the common ones that you might know of our additional time on tests, at that time, not additional time like you couldn't have extra month not like that,
alternative media so students have prints disabilities or reading disabilities, they could get books or their class materials,
and formats, where it's read to them out loud. We have this really neat software called Kurzweil and it highlights words as it reads to the students, so they could have eye tracking if a student wants to see and listen at the same time.
We, you know, provide with your assistance with everyone's assistance note taking, assistance and recording of lectures,
and as mentioned additional combinations will be based on the needs of the student. If any, student is
interested in applying or you suspect maybe a student might have a learning disability, please do reach out to us.
Our email is MC access at vcccd.edu. You could always give us a call too, even if we're not on campus we're still available to assist. And also want to note to check in the chat because you're going to get some very helpful links and helpful video and best practices guide too.
Jolie is not here, she's not available she's helping a student, so I will do my best to give this portion justice.
Jolie was working on an amazing best practices guide for teaching online and it being accessible to students. It was very timely, it was pre-Covid. She had about student 70 ACCESS students participating in it, and she
made this great guide like I said it'll be in the chat it'll be available to you, and she also has a little video on there that will show you different things, and you can watch that as well.
But basically it's about being accessible, which then creates an inclusive learning environment, while you're teaching online. So, for example, if you are posting videos,
they need to be captioned, right and that helps people who are learning new terminology. That helps students who want to see the words is they're reading.
It reinforces what they're hearing, but obviously also it helps students who couldn't otherwise hear the video. And it doesn't stop there, the video should be
available for pausing, going back,
and moving around in the timeline of the video, so that it could be accessible. A lot of students, said that they love to their online classes,
and it was working for them, because they were able to go back if they missed a concept, or they didn't understand something.
And they get to watch it again, learn it again and it reinforced that topic for them. Something you can't do while you're in person. So that was very helpful. Other tips are really
like simple, we could do every day, we can even do in our emails to each other. Try to use font that's not that doesn't have serifs. So sans serifs.
If you're not certain what I'm talking about, you know, it's the difference between Times New Roman and Arial. Use Arial don't use Times New Roman.
Little edges on every letter that bleeds into the next letter and makes it very difficult for eye tracking for students to read.
You know, if you're going to put an image in an email, make sure you tag it so that in the background of the image it describes what the image is supposed to be.
Don't use color for meaning if possible. If you do make sure you use another indicator too. Not everyone sees green or red the same way as everyone else does. So, you know if I was going to highlight something to be in red I would possibly also underline it.
And those are, you know, those are some of the great stuff that you'll find in this material and also everyone that's using Canvas you have a spedometer on there, and it will show you wearing fall on terms of your materials being accessible. So if you're not sure you can always check.
That's it unless anybody has any questions, and I think we go back to...
Mary: Those are really great helpful hints or suggestions and
best practices where can people find it and if they didn't copy the link here? Is there a good place for them to look at it, when they need the help?
Silva: Yes, absolutely they could find it on our webpage on ACCESS's page under "Faculty Resources."
Mary: Fabulous. Thank you so much and tell Jolie we appreciate all that work on that. Thank you.
Silva: Will do, thank you.
Mary: Wonderful resources to everyone, thank you. We wanted to go through
the Covid budget, I know that Jennifer
has gone through
we're kind of, Jennifer do you want to go through the first two pages and kind of running a little long.
Jennifer: I know we don't have a whole lot of time, so I'll try to go through this quickly.
...These two slides just basically provide a starting point, we wanted to just refresh everybody's memory, when we talk about these one time monies and there's a tremendous amount of one time monies that are coming to
all colleges, for the purposes of a pandemic, or because of the pandemic. We are, we start with our priorities which are of course in our master plan. So these are
this is taken directly from our master plan just refreshing everybody's memory, this is what this is where we come from, right? Student centered curriculum, access, success, safety and wellness, and then being effective organizationally. Next slide please?
And this is just a quick reminder of when I say a tremendous amount of money, these are the monies that have come to us over the last year, year and a half for the purposes of the
pandemic. We have the CARES, the student aid portion which I just mentioned in my update earlier about two and a half million.
We had CARES institutional, which was the same amount two and a half million given to us about a year ago, this time of year ago.
We also had a block grant. A Covid Response Block grant. We had state funding and federal funding there about $650,000 roughly. We had
also CARES money that was Covid, or I'm sorry CARES money that was tied to our HSI that actually is, it says his H I S, but it should be HSI for Hispanic Serving Institution
about another $340,000. And now we have our HERF money or the Higher Education Act, the high higher education emergency response fund, which again we call sort of CARES two supplemental.
For the student portion is another it's two and a half million. For the institutional portion it's about, yeah it's a bit little under actually the institutional is
that right 8 million? I thought the whole thing was 8 million and that the student portion is out of that $8 million coming to Moorpark. So the institutional is actually like
five something nope, actually I'm sorry, I'm totally forgetting whether the total is 7.9 plus 2.5 or whether the 2.5 comes out of the 7.9. I'll clarify in a second, let me just refresh my memory.
The next slide please Mary?
Mary: Thank you Jennifer.
The issue here we wanted to go through is because this money is coming through as one time money as Jennifer said, so it's not been part of our usual prioritization process and that's so we want to just review
what we're doing for the, how we prioritize and how the money be as transparent as far as where the how the money is handled and all that. First point is to identify need. Second is to make sure we have good communication and feedback with the college.
Third, is to monitor the outcomes and the impact of the money, and then defining future need. On the next slide?
You can see to identify the need. We've done students surveys to identify what our student need is. Surveys from our faculty and staff. Get responses directly from the students, as far as whether they need computers,
hotspots, different needs from other students. Priority list from our program plans. Current expenditures that were originally defined the things that we were going to do, whose needs have changed or how we offer it is changed because of Covid.
As well as meetings with deans, Financial Aid, M&O, Student Services, Emergency Operations, and Fiscal.
Excuse me. All define where the needs are on the campus in order to deal with Covid. On the next slide?
Communication with... the campus through our bi weekly Moorpark updates. Standing meetings, we have a lot of meetings, as you know, on campus with the deans, Admin Council.
Julius meets with the presidents of Academic Senate, Classified, ASMC to make try to keep communication going.
We also will have a town hall on the budget that will be coming up shortly and information on the town hall will be sent out.
When the budget is defined, we do intend to take the budget through the Senate and Classified and ASMC and so, as well as the Board will be informed as far as our budgets as well, so. On the next slide?
We're constantly going to be monitoring, we always do here on campus we have a really good Institutional Effectiveness
monitoring how we're moving on our vision for success metrics defined by the State Chancellor.
We want to be able to quantitate both the direct and indirect effect of the expenditures that we're putting forward, and we want to be able to quantitate
how many students are we directly impacting with direct aid with financial aid, with food, or reaching out through outreach. So these are just some of the ways that we're going to be monitoring the impact of the expenditures. On the next slide?
Continue to monitor our students, faculty, staff to hear what the needs are using Guided Pathway success teams to help identify student needs and concerns.
Work through our program plans to define our needs and our prioritization as well as our retreat, to do gap analysis and see where we are, where are monies need to be spent. On the next two slides, we're defining our basic needs, where we're currently spending the money on
for the pandemic really. Student services.
Emergency grants. One time payments. Raider Central. Technology. Laptops. Hotspots. Calculators. Webcams. Headsets.
Instructional supplies and equipment. Outreach with wellness checks, direct contacting student, call centers, students surveys, and a virtual welcome center are just a few of the
areas being supported by these Covid funds. On the next slide includes additional institutional support under paid for under the institutional piece.
Effect institution and student services: professional development, textbook lending, zero textbook costs, the Starfish implementation work group, math review programs,
student online help desk, mental health support, technology, high flex, and DE instruction, additional support for IT, Financial Aid, and the Registrar's Office. The Covid screening, in person on our campus.
Protective equipment. Cleaning supplies. Additional personnel. We're also looking to help out in our facilities. Increase our outdoor classroom options.
Improve building systems and indoor air quality, space modifications and barriers for Covid protection, as well as to replace loss revenue for programs, such as our Child Development and EATM.
This is kind of just a quick update, most of it you've been hearing it all the way along as we go, but we will have a town
halls to bring additional information and contract tracing. Thank you so much Allison, I don't want to forget that. So those are just a few and we'll try to keep everyone informed as to the process for prioritization where these funds do get utilized.
Tammy, can you update us a little bit on some of the fabulous work that's ongoing here on campus?
Tamarra Coleman: Sure.
Hello everyone.
As we sort of come to the last week of Black History Month, we're also moving next week into women's, what we're calling Her Story month. So there are some events that I'd like to share. Next slide?
This is the calendar and I just want to highlight all the events that we have for this week. Julius talked about the event tonight at 5:00 pm with Patty Colman talking with one of the members of the Ballard family from Los Angeles. Tomorrow
Ranford Hopkins and BSU student and Moorpark student obviously, Analisa Jugan will be talking about Black Wall Street so that should be interesting and also fun there's going to be
some trivia prizes associated with that event and then of course this Friday we have our closing but keynote and very special guest Dr. Cornel West from
Harvard University, Professor of Philosophy. That event is a student led event. They have led the way in getting Cornel West and thinking and envisioning what that event will look like, and they also will act as student moderators in conversation with Dr. West.
If you want to register for those events, there should be a Zoom link coming up in the chat for that, yes, there is. Please join us so far we've had some wonderful events this month. Next slide please?
Women's Herstory month, our first event and we'll have the larger calendar out within the next week or so, our first event is next Monday our kickoff,
an event, that is, that will be led by Susan Kinkella our history professor. She's going to be talking about and contextualizing women's role in Higher Ed and
throughout history and then thinking about what that looks like today.
We have a panel of or colleagues talking about their their experience as women
in Higher Ed, Professor Cynthia Barnett, Rachel Messinger, Beth Miller, and Giselle Ramirez, they will be talking about their experiences. So that should be exciting as well.
Thank you for those who've participated over the last month in the Black History Month events, and we look forward to seeing you at the Women's Herstory month events.
Thank you.
Mary: Thank you Tammy, that's just some amazing resources available to the campus. I hope we can all take advantage of those.
Julius, do you have any
last words for us? Oh, there was...there was a quick I'm sorry there was one question for you Julius here. When do we expect to have a permanent campus president in place?
Julius: The goal is to have a permanent campus president by July 1, as I have been told. There is recruitment going on and that the recruitment will most likely
yield a college president sometime in the next month or so. The official start date for the new president is July 1. Then I'm assuming that the process is ongoing.
Mary: Thank you.
And let's see, the question is, if you applied Julius, and I won't ask you that.
Do you have any last words for us for today to kick us off for this week?
Julius: I just want to thank everyone. You can see that there's so much investment in helping everyone be
successful. Students, faculty, and staff.
Thank you all for the work that you do on an ongoing basis
in supporting our college community. We need to be inclusive as always. Meet students where they are at. Be empathetic and kind to one another. And, as always, please, please, please, be safe. Have a great week.